Navigating SAM.gov and the GSA Schedule: Registration & Bidding Best Practices

Navigating SAM.gov and the GSA Schedule: Registration & Bidding Best Practices

Securing government contracts can be a game-changer for businesses, but the process can feel overwhelming. Whether you're a first-time contractor or an experienced vendor, understanding how to navigate SAM.gov and the GSA Schedule is crucial.

At AXISGOV, we specialize in government contracting, and we've mastered the best practices for registration, bidding, and compliance. In this guide, we'll break down the key steps and strategies to help you streamline the process and improve your chances of success.

Understanding SAM.gov: Your Gateway to Government Contracts

What is SAM.gov?

System for Award Management (SAM.gov) is the official U.S. government website where businesses must register to bid on federal contracts. It serves as a centralized portal for vendor registration, contract opportunities, and compliance reporting.

Why Register on SAM.gov?

Registering on SAM.gov is a non-negotiable requirement if you want to do business with the federal government. Here’s why it matters:

• Eligibility for Contracts – Without registration, you can't bid on federal contracts or grants.

• Access to Opportunities – SAM.gov lists thousands of contract opportunities daily.

• Government Compliance – Registration ensures your business meets federal standards.

How to Register on SAM.gov (Step-by-Step)

1. Create a Login.gov Account – This is required to access SAM.gov.

2. Gather Required Information

   1. DUNS number (or Unique Entity ID – UEI, which replaced DUNS).

   2. Taxpayer Identification Number (TIN) or Employer Identification Number (EIN).

   3. Business structure and NAICS codes (to classify your industry).

3. Complete the Online Registration – Fill in your business details, banking information, and certifications.

4. Submit and Wait for Approval – The review process can take up to 10 business days.

💡 Pro Tip from AXISGOV: Ensure your NAICS codes match the industries you plan to bid in—this increases your chances of finding relevant contracts.

GSA Schedule: Unlocking Long-Term Government Contracts

What is the GSA Schedule?

The General Services Administration (GSA) Schedule, also known as Multiple Award Schedule (MAS), is a long-term contract between businesses and the federal government. It pre-approves pricing, terms, and conditions, making the procurement process faster and easier for agencies.

Why Get on the GSA Schedule?

• Steady Revenue – GSA Schedule contracts can last 5 to 20 years, providing long-term business opportunities.

• Simplified Purchasing – Federal agencies prefer GSA-approved vendors for streamlined procurement.

• Competitive Advantage – Being on the schedule increases credibility and visibility.

How to Get on the GSA Schedule

1. Confirm Eligibility – Your business must have at least two years of experience and meet financial stability requirements.

2. Research the Right Schedule – Identify the GSA Special Item Numbers (SINs) that match your services.

3. Prepare Your Proposal – This includes:

   1. Financial statements

   2. Past performance records

   3. Commercial sales practices

4. Submit Your Application – Register through GSA eOffer and undergo GSA’s review process.

5. Negotiate Terms – If approved, negotiate pricing and contract details.

6. Market Your GSA Contract – Getting on the schedule is just the beginning! You’ll need to actively market your business to government agencies.

💡 Pro Tip from AXISGOV: Responding to GSA Schedule solicitations with competitive pricing and a strong past performance record increases your chances of approval.

Bidding Best Practices: Winning Government Contracts

Once you're registered on SAM.gov and listed on the GSA Schedule, it’s time to bid on contracts. Here are some tried-and-true best practices:

1. Identify the Right Opportunities

Not all contracts are a good fit. Use SAM.gov’s search tools to filter contracts by:

✔ Set-asides (Small Business, 8(a), Veteran-Owned, etc.)

✔ Agency preferences (Which agencies buy your type of service?)

✔ Contract value (Is it worth the time and resources?)

2. Understand the Proposal Requirements

Government contracts have strict requirements. Read the Request for Proposal (RFP) carefully and ensure your submission includes:

✔ Technical approach

✔ Past performance examples

✔ Competitive pricing

✔ Compliance certifications

3. Build Relationships with Government Agencies

Networking is key. Attend industry events, GSA conferences, and agency meetings to connect with decision-makers.

4. Consider Teaming and Subcontracting

If you're new to federal contracting, consider partnering with an experienced government contractor. Teaming agreements and subcontracting can help you build a strong past performance record.

5. Maintain Compliance and Stay Active

Winning a contract is great, but staying compliant is crucial.

✔ Keep your SAM.gov registration updated annually

✔ Report contract performance and financials accurately

✔ Meet all federal security and certification requirements

💡 Pro Tip from AXISGOV: Set up email alerts on SAM.gov so you never miss an opportunity.

Final Thoughts: Navigating Federal Contracts with Confidence

Navigating SAM.gov and the GSA Schedule might seem complex, but with the right strategies, you can secure valuable government contracts. At AXISGOV, we follow these best practices to stay competitive in the federal marketplace—and you can too!

• Register on SAM.gov correctly to access opportunities.

• Get on the GSA Schedule to establish long-term relationships with federal buyers.

• Develop strong bidding strategies to win more contracts.

By staying proactive, networking with agencies, and maintaining compliance, your business can thrive in government contracting.

💡 Need expert guidance on government contracts? AXISGOV is here to help!